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How Do I Manage My Group?

Church Community Builder (CCB) is a web-based church management system used by PV, commonly referred to as myPV. You will be able to handle group communication, maintain a group calendar of events, upload important files to be available to all group members, record and track attendance through meeting reports, and much more.  This system is very useful and has many similarities to many social-networking sites.

Every new group will be set up in myPV by PV staff and you will be assigned as Main Leader of the group. Also, your recurring group meetings will be set up for you once you’ve notified us of meeting time and start date for your group.

How do I sign up?

1) If you have not already requested login information, go to pleasantvalley.org and use the link at the bottom on the right-hand, main menu, or visit pvbc.ccbchurch.com

2) Click on “Sign Up” in the bottom left. After entering your information, if it matches the information already in the database, you will receive a username and password via email.

Once you log in, you will be go to your home page, which includes a calendar, navigation tabs along the top, and listing of groups you belong to on the right.


Add Group Participants

After logging into myPV…

1) From the Home page, select your Community Group from the list of “My Groups” in the far right column.

CCB_group

2) Click the “Participants” Tab to the far right.  Then click the “New Member” button, also on the top right.

CCB_Participants

3) Click on the “People by Name” option, which will bring up a pop-out window title “Add or invite People.”  Make sure the “Add Directly” function is selected, then begin typing the name of the individual to add. You can search by first or last name, or a combination of the two.  As you type, suggestions will appear. When you see the name you’re looking for, click on that name in the drop down menu.

CCB_Add People

You can enter more than one person at a time from this dialogue screen. Once complete, click the “Add Now” button. Confirmation of the addition will appear on the next screen.

Remove Group Participants

After logging into myPV…

1) From the Home page, select your Community Group from the list of “My Groups” in the far right column.

2) Click the “Group Actions” button on the upper right.  Select “Edit participant list” from the drop-down menu.CCB_Edit participants
3) On the following page you can use the check-boxes on the left to select the appropriate group participant from the list. In the pull down menu above the list, select  “Remove from Group.”  Click ‘OK’ to make the changes.

CCB_Remove-change people

4) The same process is used for changing group participants’ status to Assistant Leader, or making an Assistant Leader a regular group member.

Recording Attendance – Meeting Reports

*Note: After scheduled events occur, leaders and assistant leaders will receive up to three “Meeting Report Reminder” emails. You can click the provided link to go directly to your Attendance/Meeting Report.  Begin on step 5 below to complete report.

Manually Complete Meeting Report:

1) From the Home page, select your Community Group from the list of “My Groups” in the far right column.

2) Click the “Group Actions” button on the upper right.  Select “Record Attendance” from the drop-down menu.

3) Select the appropriate event from the list in the pop-up window that appears, and click “Record Attendance.”  Note: Attendance can only be recorded for events that have happened in the past.

5) On the Record Attendance page…

If your group did not meet, select this option at the top and skip to step 7. If you did meet, place a check mark next to those present at the group meeting.

6) Complete the four sections of the report.
Discussion Topic:  study topic
Event Notes:  meeting recap or any pertinent group info
Praise & Prayer Requests:  optional
People Info:  list any guests/first-time visitors’ names or contact info

7) Under “Email a meeting summary to:”  please select one of the first two options.
Leadership only: use to send mtg report to you, your designated assistant leaders, your Community Director, and Director of Community Groups
Entire group and leadership:  use to send mtg report to all the above leaders, plus your entire group (whether they were in attendance or not)
No One: Never use this option, please (only records attendance, but no email sent)

8) Click the “Save” button at the bottom.

Emailing the Entire Group

1) From the Home page, select your Community Group from the list of “My Groups” in the far right column.

2) Click the “Messages” tab along the top.  Then click the “New Message” button, also on the top right.

CCB_send message 1

3) A pop-up window will appear where you can compose your message.

CCB_send message 2

Getting Help

You can always use the “Help” button in the upper right corner of each page.  There is a “Videos” option that includes an inventory of tutorials on how to do a variety things in myPV.

Contact Betty for additional assistance.

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